- Non-Designated Aboriginal Homelessness Funding Stream
Budget Negotiation Notes / Specific Project -
1. Staff Wages
Staff Wages includes Mandatory Employment Related Costs (MERCs) which
refer to payments an employer is required by law to make in respect of its
employees such as EI and CPP/QPP premiums, workers’ compensation premiums,
vacation pay and Employer Health Tax.
Detail Description/Comments
Provide details (i.e. hourly rate, number of hours, number of weeks,
MERCs) by position.
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Benefits which refer to payments an employer is required to make in
respect of its employees by virtue of company policy or a collective
agreement. Examples of Benefits include contributions to a group pension
plan or premiums towards a group insurance plan, extended illness and
maternity leave, termination pay where warranted by provincial employment
standards and organizational policies in existence at the time, severance
pay where warranted by provincial labour standards, etc.
Sub-Total 1: Staff Wages
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2. Professional Fees
Professional fees – sub-contracting contracted specifically to support the
project (e.g. bookkeeping, janitorial services and supplies, community
plan facilitator, information technology, equipment maintenance services
and security. Legal fees are noted separately below); all fees related to
the purchase, pre-development, construction or renovation of facilities
are noted in Category 5: Facilities.
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Legal fees (e.g. allowance for costs related to review of lease for new
project site premises)
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Sub-Total 2: Professional Fees
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3. Travel
Staff and volunteer travel directly linked to assisting clients (e.g. housing placement or mobile counseling); travel for meetings and networking is noted in Category 7: Administrative Costs
Provide details (i.e. means of transportation, number of kilometers)
Sub-Total 3: Travel
4. Capital assets (except facilities)
Capital assets of more than $1,000 (excluding taxes). By default, all capital assets remain the property of the Recipient at the end of the project, unless an agreement for their disposition is prepared. List all capital asset purchases.
Provide list of individual assets and specify which will not remain with the recipient at the end of the project.
Furniture of more than $1,000 excluding taxes
Appliances of more than $1,000 excluding taxes
Sub-Total 4: Capital assets (except facilities)
5. Facilities (capital investments)
Cost of purchasing land and/or building(s), including refundable deposits;
Provide details of market value of property.
Construction or renovations to facilities: costs of labour and materials, general contractors, professional fees for project management, site supervision and inspections
Provide details of preliminary cost estimates for the construction or renovation and market value of property.
Pre-development costs: property zoning and assessment fees, environmental assessments, achitectural drawings and advice, engineering drawings and advice, building permits, licenses and taxes
Provide details of the different professionals involved and their fees
Sub-Total 5: Facilities (Capital investments)
Proof of market values are required.
6. Other Activity Related Project Costs
This includes costs directly associated with the project activities that are not included in any other budget category.
Rent, lease (including applicant owned premises) and repairs, leasehold improvements
Furniture costing $1,000 or less, excluding taxes
Staff disability supports
Staff training (specify)
Conference attendance fees
Conference costs (meeting room rental, guest speakers, etc.)
Signage
Utilities
Equipment lease, rental or purchase (including computers, fax machines, etc.; meter charge for photocopies, repair and maintenance cost item are included in cost type 7: Administrative Costs)
Computer software and licenses directly related to delivering project activities including those that support the use of a client tracking system
Costs associated with use of applicant-owned assets other than premises (e.g. computers and other equipment, furniture, etc.)
Memberships (professional and organizational), affiliation fees and business licenses and permits
Advertising (newspaper ads, flyer production, web page design etc.)
Reference materials (books, periodicals, subscriptions, etc.)
Telephone and/or fax line installation and charges
Internet installation and monthly fees
IT maintenance
Printing
Staff professional development (courses required by staff to ensure the success of the project, must not be part of the routine development courses required by the organization’s policies)
Postage
Costs related to transition/wind-down (termination and/or severance pay, other HR related costs, penalties for breaking leases, etc.)
Materials and supplies (e.g. food supplies, laundry supplies, cleaning supplies, personal or household items for facilities that house homeless people, office supplies for the facility)
Participant related costs : Expenses associated with the participants/clients of a particular project. Please note: for the HPS, these costs cannot be paid directly to clients (for example, in the case of a rent payment to avoid eviction, the recipient would reimburse the landlord directly). Reimbursement will be supported by invoices and will be subject to monitoring and audit. The following participant related costs are part of this expense category #6: Other Activity Related Costs, and may include, but are not limited to:
Housing Emergency assistance (e.g rent and utilities)
Living expenses for individuals (e.g. vouchers for food, clothing, grocery, baby diapers, eye glasses)
Disability related supports
Disability related incremental costs
Professional fees related to participants/clients-contracting, sub-contracting (e.g. vocational assessments, needs assessments)
Dependant care
Materials and supplies, household items that remain with the participant/client
Travel associated with participants / clients (e.g. bus tickets)
Sub-Total 6: Other Activity Related Costs
7. Administrative Costs
Insurance (fire, theft, liability) and extended warranties
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Telephone and/or fax line installation and charges
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Internet installation and monthly internet fees
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IT maintenance
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Postage and courier
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Operational printing contracted externally (business cards, letterhead, printing of organizational or project brochures, etc.)
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Equipment repair and maintenance associated with everyday upkeep not covered by a lease or service contract (includes photocopy meter charges)
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Staff professional development - to cover basic training needs as per organization’s existing policies; employment related requirements, which can include, but is not limited to, health and safety, first aid, CPR, self-defense, crisis intervention, anti-racism, sensitivity, conflict resolution, etc.
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Office supplies (pens, paper, envelopes, subscriptions)
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Bank charges
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Other non participant-based costs (e.g. staff and volunteer recognition)
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Staff and volunteer travel for meetings or networking (does NOT include monthly parking fees; travel to assist participants is noted in cost type 6 (Other Activity Related Project Costs)
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Computer software and/or license renewals and upgrades
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Sub-total 7: Administrative Costs
8. Organizational Infrastructure Costs
Also known as centralized administrative costs, these are expenses incurred for "main office", "head office", or "administrative office" of the Recipient, which guide and enable effective program delivery and contribute to the success of the project by providing support through overall organization governance, management, planning, finance, communications, human resources and information technology. These are costs related to functions which are not project specific. For example, wages/salaries and related office costs of management or other staff whose time is not spent specifically on management or delivery of project activities (i.e. CEO, HR department, Finance group, Administration section etc.) Expenses associated with the project under this heading can be included in payments that are based on a formula.
Staff wages and MERCS for staff working only indirectly on the project
benefits and other HR costs. (See Section 1 for details)
Rent, lease (including applicant owned premises) and minor repairs and leasehold improvements
Utilities
Furniture
Signage
Equipment purchase, lease or rental (including computers)
Costs associated with use of applicant-owned assets other than premises (e.g. computers and other equipment, furniture, etc.)
Equipment maintenance and repairs
Computer software and licenses
Professional fees – contracting (e.g. bookkeeping, janitorial services, IT, equipment maintenance services, security)
Staff disability supports
Telephone costs
Postage and courier
Internet costs (web page design, etc.) and other IT requirements;
Printing costs
Advertising costs
General insurance (e.g. directors’ liability insurance)
Travel associated with staff of the head office and board members (based on travel claims)
Training and development costs (volunteer and staff)
Office supplies
Bank charges
Memberships and affiliation fees (professional, inter- and intra-organizational, etc.)
Sub-total 8: Organizational Infrastructure Costs
TOTAL COST
- OTHER SOURCES OF FUNDING
Cash
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In-Kind
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TOTAL OTHER SOURCES OF FUNDING
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TOTAL PROJECT COSTS
from other sources (Organizations, amount of contribution, nature and value of contribution, purpose of funding)